Job Description

Executive Assistant

Role: Executive Assistant

Priority Location: Philippines, South Africa or Latin America

Working Hours: M-F 8AM-5PM EST

Salary Range: $1500- 3000 per month (The final offer is at the client's discretion and depends on the candidate's interview result, skills, and experience.)

Type of contract: Independent Contractor

Type of job: Remote

About the Role: We are seeking a mid-to-senior Executive Assistant / Operations Manager to support a fast-growing digital content entrepreneur. The position is the operational backbone of a rapidly scaling content ecosystem and may evolve into a Chief of Staff within 3–5 years.

The ideal candidate is AI-native, a critical thinker, highly organized, and capable of managing inbound communication, agency coordination, and content workflows while representing the executive's voice authentically.

Key Responsibilities:

• Executive Support (Scheduling & Logistics)
• Manage complex calendars across time zones
• Plan and coordinate travel
• Filter and respond to emails, LinkedIn, and YouTube messages
• Identify high-value communications (~50+ emails/day, 280+ LinkedIn requests/week)
• Represent the executive professionally in their personal voice

• Communications Filtering & Judgment
• Distinguish noise from real opportunities (mentorship, CEOs, investors, meaningful outreach)
• Draft and send responses aligned with brand tone (humble, thoughtful, mission-driven)

• Agency Oversight & Content Pipeline
• Serve as main contact for creative agencies
• Ensure deadlines, quality, and continuous improvement
• Review scripts, videos, thumbnails, and research prompts
• Approve and publish content when executive is unavailable

• AI Research & Workflow Automation
• Conduct AI-driven research and data synthesis
• Implement workflow automations
• Use AI tools (GPT, Gemini, Claude, Perplexity) with prompt engineering
• Advanced AI methods will be trained

• Content & Community Management
• Manage newsletters, email campaigns, and community messages
• Draft content summaries and ensure consistent messaging

Qualifications:

• 3–6+ years of EA or Operations Manager experience
• Strong business acumen and ability to operate in high-growth, ambiguous environments
• Entrepreneurial mindset; judgment-first approach
• Exceptional English communication, written and verbal
• Mature thinker with high emotional intelligence
• Mission-driven, service-oriented, calm and compassionate
• Experience coordinating multiple teams (agency, editors, boards)
• Flexible work hours with 3–5 hours overlap with EST

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